Presentation Guidelines

Oral Presentation Guidelines

Presentation Duration

Total Time: 15 minutes
Presentation: 10 minutes
Q&A and Suggestions: 5 minutes

Session Formats

Offline Sessions: Held at CUET IT Incubator, Chattogram, Bangladesh.
Online Sessions: Conducted via Zoom software.

Content Focus

Ensure the presentation is clear, concise, and focused on your key findings.

Provide a solid introduction, highlighting your research problem, objectives, methodology, and results.

Use visual aids (charts, graphs, diagrams) to make complex data more accessible.

Timing

Your total presentation should be 10 minutes, leaving 5 minutes for Q&A.

Practice to ensure your presentation fits within the time limit, and transition smoothly between sections.

Q&A Session

5 minutes will be dedicated to Q&A after your presentation.

Be prepared to answer audience questions, whether from the physical room or via Zoom for virtual participants.

Engage with the audience constructively and welcome suggestions.

Visual Aids

Keep slides clear and uncluttered. Use readable fonts, high-contrast colors, and limit text.

Include visual representations to clarify data, particularly for online viewers.

Technical Setup

Offline Presentations: Arrive early at CUET IT Incubator to check compatibility with the equipment (projector, laptop). Bring a backup of your slides.
Online Presenters: Test your Zoom setup in advance. Ensure your camera, microphone, and screen-sharing features work seamlessly.
- Use a stable internet connection and avoid background distractions.
- Keep your presentation materials (PowerPoint, PDF) ready for sharing via Zoom.

Professionalism

Dress professionally and maintain a calm demeanor whether presenting in person or online.

Speak clearly and maintain a steady pace.

For online presenters, make eye contact with the camera and keep your background professional.

Time Management

Keep track of time during your presentation. Moderators will notify you when you have 1 minute left.

Make sure to conclude within the 10-minute mark.

Poster Presentation Guidelines

Presenting your research effectively through a poster requires a clear layout, engaging content, and good time management. Follow these guidelines to ensure a successful poster presentation.

Layout & Organization:

Organize content logically to guide the viewer smoothly from one section to the next.
Avoid overcrowding the poster—leave ample white space for readability.

Text & Contrast:

Use high contrast between text and background for legibility (e.g., dark text on a light background).

Images & Figures:

Use high-resolution images, diagrams, and charts.
Label all figures clearly to ensure understanding.

Use of Color:

Use color sparingly, mainly to emphasize key elements such as graphs or section titles.

Poster Size:

The standard poster size is A0 (841 x 1189 mm), in portrait orientation

Poster Display:

Posters will be displayed at the CUET IT Incubator, Chattogram, Bangladesh.

Online Submission:

For online participants, ensure your poster is submitted in PDF format for virtual display.

Additional Guidelines for Online Presenters:

1. Zoom Etiquette

Join the session at least 15 minutes before your scheduled time.
Mute your microphone when not presenting to avoid background noise.
Ensure you have a clean and quiet environment during your presentation.

2. Screen Sharing:

Familiarize yourself with Zoom’s screen-sharing function.
Test it beforehand to avoid technical issues during the session.

3. Backup Plan:

Keep a backup of your presentation available in case of technical difficulties.
In case of connectivity issues, notify the conference organizer immediately to reschedule or accommodate your session.

Offline Sessions at CUET IT Incubator:

1. In-Person Interaction:

Engage directly with the audience during the Q&A session.
Use body language and eye contact to maintain a connection with the attendees.

2. Presentation Room Setup:

Ensure that your equipment (e.g., microphone, projector) is functioning correctly.
Position yourself where you can interact both with in-person attendees and, if applicable, with remote participants.

COMPAS-24